Showcase your business to the region's Salon & Spa industry!!

Did you know...

There are over 700 Salons, Spas & Barbershops in the Capital Region!
There are more than 4,000 industry professionals working in the Capital Region!

Well, we have invited them to come to this amazing event!
So, you should be here to!

 

Exhibitor Prospectus

  Saratoga Casino Hotel, Saratoga Springs NY
April 7, 2019 

 

Show Times & Locations  

12:30pm - Registration Opens - Hotel Ballroom Foyer
1:00pm - 4:00pm - Industry Expo & Demos - Hotel Ballroom
3:30pm - 5:00pm - NYS Styling Competition – Vapor
5:00pm - 6:30pm - Industry Expo & Happy Hour – Hotel Ballroom
7:00pm - Volume! Fantasy Hair + Makeup Runway Show – Vapor    

Show Theme

Advocate – Educate – Elevate

 Who will Attend?    

The Salon & Spa Professionals Industry Expo is free to attend for all licensed industry professionals, students & educators as well as those who are considering enrolling in a NYS accredited program and NYS accredited instructors and teachers. Salon & Spa Professionals of NYS, along with our members & industry partner organizations and media partners are marketing this event using a multi-tiered strategy to ensure a great turnout throughout the day.

What is the NYS Styling Competition?

At 3:30pm, up to 10 student competitors and up to 10 industry professionals will compete for top prizes and bragging rights in 2 separate competitions on the Vapor stage. Produced by Salon Matchmakers and featuring industry icon, Vivienne Mackinder, this is free for all industry professionals, students, instructors and exhibitors to attend. We will return to the Expo floor for the Industry Happy Hour from 5:00pm – 6:30pm to close out the show.

What is Volume!

Following the Industry Expo, we move back to Vapor where teams of industry professionals from around the region will compete in Upstate NY’s premier fantasy hair & fashion show…Volume! Produced by Mike Schinnerer, creative designer behind Masquerade, Stitched and other top fashion events, Volume!  will besure to excite the senses with a high-energy, interactive show with an Under the Big Top theme. Exhibitors may purchase discount tickets for $20 general admission ($25 regular price) or $45 VIP ($50 regular price); some sponsorship packages include a booth in the Expo as well as VIP tickets to Volume!  so, check out the sponsorship opportunities on the last page.          

Important Expo Information

SSPNYS Expo will operate without a block option which will allow focus on individual suppliers, manufacturers, products and other industry suppliers & service providers. SSPNYS reserves the right to decline exhibitor registration it deems irrelevant or improper for the purposes of this expo.

Cost of Exhibitor Space**                     SSPNYS Member         Non-Member*
Standard Booth                                             $275                               $700 
Price increase after 2/15/19                       $375                               $800
Premium Booth                                             $375                               $800
Price increase after 2/15/19                       $475                               $900

*Non-member fees include one-year “Industry Partner” membership.

**Exhibit fees include; one sign bearing the name of the exhibitor, one six-foot draped and skirted table and two chairs. The Ballroom at the Saratoga Casino Hotel is carpeted. Please make SSPNYS aware of any product demonstration you intend to do within your assigned space. Please note, because the space is carpeted, no hair coloring may be done onsite. Arrangements for dedicated electricity is available at an additional fee. Free wifi is available throughout the exhibit space however speeds may be affected by large usage amounts. SSPNYS cannot guarantee online access and suggests exhibitors arrange for dedicated wifi for their space should they need it. There is no outside food or beverage allowed for distribution to guests within the individual exhibit booths. SSPNYS will be providing a selection of hors d’oeuvres and a cash bar during exhibit hours.       

EXPO Configurations  

Standard space: 6’ tabletop space configured in a straight line according to the provided diagram and may not exceed 8’ in height.
Premium space: 6’ tabletop space against perimeter walls.
There will be no booth sharing permitted.
Click HERE for Expo Floor Plan   

Set-up & Break-down

Set-up may begin at 9:00am on Sunday, April 7, 2019. All booths must be set-up by 12:30pm. The Expo will begin promptly at 1pm.
Breakdown may start at 6:30pm following the Industry Happy Hour which will happen on the Expo floor. Breakdown must be completed and all materials removed by 8:00pm.    

Can I Demo and/or Sell Products or Services?    

Yes, absolutely! But some restrictions apply. The ballroom space at the Saratoga Casino Hotel is carpeted so hair coloring on-site will not be permitted. Please consult with the SSPNYS staff for all restrictions. 

Contract Deadlines

Early bird deadline is February 15, 2019 so please be sure to send in your contract with payment as soon as possible. Booth space will be assigned on a first-come, first-served basis. We will make every attempt to honor specific location requests but cannot guarantee. SSPNYS reserves the right to adjust the booth layouts as needed. Cancellations received before March 1, 2019 and in writing will receive a 50% refund. NO refunds will be issued for cancellations on or after March 1, 2019 unless we are able to resell the space.    

Door Prizes & Raffles 

We will be conducting raffle prize drawings throughout the Expo, with the first drawing at 1:30pm. If you would like to donate a show prize to be given out during the Expo, please note that on your contract. Exhibitors are also encouraged to offer booth prizes & promotional items for attendees, bags will be provided to attendees. Winners will be announced by SSPNYS and posted on our electronic signage and social media channels.

Liability

The exhibitor agrees to protect, save and keep the Salon & Spa Professionals of NYS (also known as the NYS Association of Salon & Spa Professionals) and its staff members and volunteers and the Saratoga Casino Hotel and it’s staff forever harmless from any and all damages or charges in violation of any law or ordinance, whether occasioned by the negligence of the exhibitor or the representatives, agents or employees of the exhibitor or those persons acting under the express or implied authority of the exhibitor. Exhibitor also agrees to comply with all applicable terms, conditions, rules and regulations of the Saratoga Casino Hotel and Vapor. The exhibitor assumes complete responsibility and liability for all loss, damage or destruction of his/her property, employees, agents and guests.

The Salon & Spa Professionals of NYS, any officer, agent or employee thereof will not be liable for any loss, damage or destruction of exhibitor’s property for theft, fore, accident, or any other cause. The exhibitor also assumes full responsibility and all liability for all injury to any and all persons or property caused by the exhibitor, its agents, representatives or employees. The exhibitor will indemnify and hold harmless the Salon & Spa Professionals of NYS and the Saratoga Casino Hotel & Vapor, their members, directors, officers, agents, guests, representatives or employees against any and all liability whatsoever arising from any and all damage to property or personal injury or loss caused by the exhibitor, its agents, representatives, employees or any other such persons. Please have your insurance agent or company provide proof of general liability coverage by issuing a certificate of insurance naming the Salon & Spa Professionals of NYS as an Additional Insured Liability limits shall meet a minimum requirement of $1,000,000 per occurrence. The certificate of insurance must be received by March 15, 2019.    

Amendment to Regulations

All matters and questions not covered by these regulations are subject to the decision of the Salon & Spa Professionals of NYS. The SSPNYS shall have sole authority to promulgate, interpret and enforce all rules and regulations and to make any amendments necessary for the orderly conduct of the Expo.

Expo Contact Information

Expo Registration:
Todd Garofano, Salon & Spa Professionals of NYS
11 N. Pearl St., Suite 1710
Albany, NY 12207
518-312-8944
[email protected]

Sponsorship:
Maureen Baringer, Colin Cowie Lifestyle
518-290-7124
[email protected] 

Registration

Click HERE to download & print the full prospectus & registration form. Please return completed form via email to [email protected] or mail to - NYSASSP, Attn: Todd Garofano, 11 N. Pearl St., Suite 1710, Albany, NY 12207

Payment

Please return payment with your completed registration form or use our secure PayPal link below

Exhibitor Registration